Executive Administrative Assistant

Job Overview 

The Executive Administrative Assistant provides high‑level administrative and operational support to senior IT leaders, enabling effective execution of technology strategies that support DePuy Synthes’ global orthopedics business. This role plays a critical part in maintaining organizational efficiency, supporting complex IT initiatives, and ensuring seamless communication across technical and business stakeholders. The position offers exposure to enterprise‑level IT operations and leadership, making it an impactful and highly visible role within the organization, and reports into the DePuy Synthes Technology organization. 

Key Responsibilities 

• Provide advanced administrative support to senior IT leaders, including complex calendar management, travel coordination, and expense reporting. 

• Coordinate and prepare materials for IT leadership meetings, technology reviews, and cross‑functional forums. 

• Serve as a central point of contact between IT leadership and internal stakeholders, ensuring timely communication and follow‑up. 

• Support planning and tracking of IT initiatives, including meeting logistics, documentation, and action‑item management. 

• Manage confidential and sensitive information with discretion and professionalism. 

• Assist with onboarding, access requests, and coordination of resources for IT team members. 

• Identify opportunities to improve administrative processes and operational efficiency within the IT organization. 

Qualifications 

Education 

• Required: High school diploma or equivalent. 

• Preferred: Associate’s or Bachelor’s degree in Business Administration, Information Systems, or a related field. 

Experience and Skills 

Required 

• 6-8 years of progressively responsible administrative or executive support experience, preferably supporting senior leaders. 

• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and comfort working in IT‑enabled environments. 

• Strong organizational, prioritization, and time‑management skills with the ability to manage multiple competing priorities. 

• Clear written and verbal communication skills for interaction with technical and non‑technical stakeholders. 

• Ability to work independently, exercise sound judgment, and proactively anticipate leadership needs. 

• High attention to detail and commitment to accuracy and confidentiality. 

Preferred 

• Experience supporting IT, Digital, or Technology organizations in a large, matrixed enterprise. 

• Familiarity with basic IT terminology, systems, or project coordination concepts. 

• Experience using collaboration, document‑management, or workflow tools to support team operations. 

• Demonstrated ability to influence without authority and build strong working relationships across functions. 

• Experience supporting global teams or leaders across time zones. 

Other 

• Language: English proficiency required. 

• Travel: Limited travel may be required (generally less than 10%). 

• Certifications: Administrative or project coordination certifications are a plus, but not required.