Administration Assistant

Purpose

Assist the Administration Supervisor with routine departmental operations, including visitor reception, call handling and inquiry support; support the management of travel and commercial medical insurance reimbursements; and provide administrative support such as site hygiene management and office supply distribution, to ensure orderly and efficient administrative operations.

Responsibility scope

Reception Duties:

• Answer and transfer calls as needed or take messages, ensuring timely and accurate communication; promptly report any adverse event or complaint calls to the relevant departments at headquarters.
• Receive, register, and guide visitors, and promptly notify the employee being visited.

Routine Administrative Duties:

• Assist the Administration Supervisor with daily administrative tasks, including document printing, sorting, and filing.
• Support new employee onboarding activities, including parking permit application and plant orientation.
• Collect and mail reimbursement documents for plant business travel and commercial medical insurance expenses.
• Handle the stamping and mailing of documents related to business bidding activities.
• Participate in organizing plant activities and provide preparatory and coordination support.
• Be responsible for canteen meal ordering and related communication and coordination.
• Be responsible for site hygiene management.
• Manage, procure, and distribute office supplies and labor protection用品.
• Distribute express deliveries, parcels, and other items to department staff in a timely manner each day.
• Complete other temporary administrative support tasks as assigned.

Job requirements

Education/Experience:
Associate degree or above, with at least 2 year of relevant work experience; basic English proficiency; proficient in computer operation and Microsoft Office applications.

Skills:

• Strong communication, coordination, and teamwork skills.
• Basic training and support capabilities.
• Basic spoken English communication skills.

Resource Managed

Financial indicators

 N/A 

Non-financial indicators

 N/A 

Have Subordinates：

 N/A  

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

Global pharmaceutical company developing vaccines, oncology, and immunology treatments. Headquartered in New York, NY.

pfizer.com