Office Assistant

Our global activities are growing rapidly, and we are currently seeking a full-time, office-based Office Assistant to join our team. If you want an exciting career where you use your previous expertise and can develop and grow your career even further, then this is the opportunity for you.

• Under general supervision, provides support for local office administration and reception desk;
• Use internal facilities management software to manage planned and reactive maintenance tasks;
• Under direction of the Finance function, may support local invoice flow; receiving and managing all the coming invoices using internal finance/invoice management systems;

• Greets visitors and controlls the booking meeting rooms, assisting with the coordination of the meetings or other events;

• Coordinate administrative services including mail distribution, shipping and receiving, supply inventory, and front line office support including reception;
• Coordinate administration of building property, apartments, and company vehicles;
• Submit office expense invoices within allocated budget, escalating approval when necessary;
• Develop and maintain strong relationships with service vendors and landlords to ensure efficient maintenance of building and grounds;
• Under supervision, responsible for coordination of all health and safety procedures for a local office;
• Under direction of IT function coordinate management of office telephony needs, including mobile phones and printing services;
• Provide reporting and information for country budget planning for facilities-related costs;
• Develop understanding of appropriate Standard Operating Procedures (SOPs) and policies;
• May be responsible for other projects and responsibilities as assigned.

• Associate's Degree or equivalent or at least 2 years of experience in administrative services/office management;
• Fluent in Dutch and English;
• Basic knowledge in office management, Health and Safety, Risk Assessments and emergency procedures required;
• Knowledge of MS Word, Excel, and PowerPoint;
• Strong communication skills (both written and verbal); and
• Excellent organizational and prioritization skills with a high attention to detail.

Medpace is a full-service clinical contract research organization (CRO) providing phase l-lV clinical development services to the biotechnology, pharmaceutical, and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through the advancement of clinical research. We leverage in-country regulatory and therapeutic expertise across all major therapeutic areas including oncology, cardiology, metabolic, endocrinology, central nervous system, and anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, we employ more than 6,500 people across 40+ countries.

When you join Medpace, you become part of an innovative team that brings cutting-edge therapies to market while building a meaningful and rewarding career focused on scientific excellence and improving patient outcomes around the world through continuous learning and cross-functional collaboration.

Purpose-Driven Work

• • Work alongside physicians, scientists, and industry-leading experts committed to advancing the global development of medical therapeutics through clinical research excellence

Collaborative Culture

• • Contribute to an interactive team environment that empowers decision making, creative thinking, and continuous learning through open communication and mutual trust.
  • Leadership throughout Medpace is both accessible and approachable

Continuous Growth & Development

• • Office based environment with on-site mentors
  • Defined career paths with clear advancement opportunities
  • Industry renowned onboarding and training programs designed to accelerate professional development
  • Ongoing training and continuous learning opportunities throughout your career
  • An environment that encourages employees to influence change, contribute ideas, and grow quickly

Other Employee Benefits

• • Competitive compensation programs that recognize and reward performance
  • Comprehensive health, wellness, retirement, and PTO benefits
  • Office based culture with occasional WFH that provides flexibility for eligible positions after training
  • Company-sponsored social events 

Please note benefits may vary based on country. 

What to Expect Next

A Medpace team member will review your application and if your profile matches our current needs, you will be contacted for an interview. While we review all applications carefully, we are unable to respond to every applicant, and only candidates selected for interviews will be contacted.

Full-service contract research organization providing clinical development services across therapeutic areas. Headquartered in Cincinnati, OH.

medpace.com