Vendor/Customer Master Specialist

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:

We are looking for an experienced Vendor and Customer Master Specialist to join our newly established Accounting Shared Service Centre in Warsaw, Poland. Ideally an ambitious finance professional who is motivated to contribute to setting up the regional finance function as BeOne builds its presence around the world. The incumbent must bring solid experience in Vendor Master combined with hands-on experience of SAP (4HANA a strong plus). Strong communication and cultural sensitivity are required to coordinate the activities across multiple geographies and collaborate with colleagues in the US, Europe, and Asia. Experience in implementing new systems and processes is valued. The role requires a proactive and strong analytical capability with problem-solving skills and the ability to work in a non-structured environment. A customer orientated resourceful mindset completes the desired profile.

Essential Functions of the job:

• Create, update, extend, block/unblock, and deactivate vendor master records in SAP S/4HANA (BP transaction) and Ariba SLP across multiple company codes and purchasing organizations.
• Manage the end-to-end vendor onboarding workflow, including request intake, required documentation (W-8/W-9, tax certificates, KYC, compliance and insurance forms), approval of routing, and final activation in the ERP.
• Ensure vendor records are configured with the correct account group, reconciliation account, company code, purchasing organization, withholding tax classification, and payment terms.
• Perform vendor deduplication checks (name, Tax ID, address, bank account) prior to creation to safeguard master data quality and prevent duplicate payments.
• Manage one-time vendors (CPD accounts) and drive periodic cleanup and archiving of inactive vendors in line with the company's retention policy.
• Own the Vendor Master Data governance framework - naming conventions, mandatory fields, data standards, change control, and partnership with Procurement on supplier segmentation and classification (strategic/tactical, direct/indirect).
• Banking Data Authentication; Verify supplier bank account ownership and authenticity using different tools or manual callbacks to a confirmed vendor contact.
• Validate bank letterhead or voided checks against official government business registries to ensure the beneficiary's name matches the legal entity.
• Payment Method Configuration; Set up and manage complex payment profiles, including ACH routing, SWIFT/BIC codes, IBANs, and specific payment terms in the ERP system.
• Proactively run system checks to identify and block duplicate bank account numbers across multiple vendor IDs, which is a common red flag for internal or external fraud.
• Cross-reference all new and updated banking details against OFAC, AML (Anti-Money Laundering), and KYC (Know Your Customer) watchlists
• Use the IRS TIN Matching system to verify that the Tax ID provided matches the legal name on the bank account before issuing the first payment.
• Familiarity with bank account verification platforms
• Maintaining a rigorous log of why and how a change was verified, including timestamps and names of the contacts spoken to, to ensure audit readiness
• Validate vendor tax setup, including VAT ID validation via VIES for EU, W-8/W-9 for US, and local Tax IDs for APAC and LATAM jurisdictions. Ensure correct withholding tax and beneficial ownership data is captured.
• Screen vendors against sanctions, denied party, PEP, and adverse media lists onboarding and on a recurring basis to support third-party risk management (TPRM) requirements.
• Maintain segregation of duties between vendor creation, bank data changes, and payment release; support SOX controls and internal/external audit requests with evidence of vendor master activities and change logs.
• Document and maintain SOPs, work instructions, and desktop procedures for vendor and customer master activities; track and report KPIs and SLAs (onboarding turnaround time, data quality score, duplicate rate, rejection rate).
• Closely working with Accounts Payable, Procurement, Treasury, Tax, Record to Report, Order to Cash, Intercompany, and internal stakeholders across regions.
• Create, update, extend, block/unblock, and deactivate customer master records in SAP or other ERP systems.
• Ensure all customer data fields are complete, accurate, and aligned with company standards
• Maintain related data such as bank details, payment terms, tax information, and credit data
• Validate, cleanse, and monitor customer data to ensure integrity and consistency across systems
• Identify data errors, duplicates, or inconsistencies and resolve root causes
• Support data governance frameworks, policies, and controls

Supervisory Responsibilities:  

•  None

Computer Skills:   

SAP, (S/4 Hana preferred), Ariba, Excel, Power BI, Concur, Workday, on -line banking

Other Qualifications:  

• Minimum 3+ years of hands-on Vendor Master experience in a shared services or multinational environment;
• Proven experience with SAP S/4HANA vendor master (XK01/XK02/BP transactions) and Ariba SLP (Supplier Lifecycle & Performance);
• Working knowledge of global tax, VAT and WHT requirements across US, EU, APAC and LATAM jurisdictions;
• Understanding of SOX controls and segregation of duties within the Procure-to-Pay cycle; familiarity with SAP MDG or equivalent master data governance tooling is a strong plus;
• Experience supporting master data migrations, cleansing projects, or ERP implementations; high accuracy in data entry and validation;
• Effective communication for coordinating with internal stakeholders and vendors;
• Ability to analyze data for inconsistencies and drive process improvements.

Travel:  None

Salary Range Poland: 117,400.00 PLN - 146,800.00 PLN

Global Competencies

When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity, and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

We are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.